Vifo Privacy Policy

1. Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how Visual Foundry Ltd collects and processes your personal data through your use of the VIFO/Visual Foundry Ltd. website, including any data you may provide when you purchase goods or services from us.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Controller

Visual Foundry Ltd is the controller and responsible for your personal data (collectively referred to as 'Visual Foundry Ltd', "we", "us" or "our" in this privacy notice).

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us at ku.oc.yrdnuoflausiv@seiriuqne

2. Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you.

We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

3. What does Visual Foundry Ltd do with your personal information?

Personal data, or personal information, means any information about an individual from which that person can be identified.

Visual Foundry Ltd collects the following types of personal information that you provide:

a. Your name and identifying information, which can include your first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
b. Details of your business interests
c. Contact data includes billing, postal or delivery address, email address and telephone numbers.
d. Information about goods and services
e. Your financial information, including details about payments from you and other details of products and services you have purchased from us
f. Other information, which might include personal information about you, which is relevant to providing you with website, design and marketing services.
g. Technical data, which includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
h. Usage data which includes information about how you use our website, products and services.
i. Marketing and communications data which includes your preferences in receiving marketing from us and our third parties and your communication preferences.

4. How does Visual Foundry Ltd collect your personal information?

We use a variety of methods to collect your personal information as part of the services we provide to you, such as:

Through direct interactions.

You may give us your identity, contact and financial data by filling in online forms or by corresponding with us by post, phone, email or otherwise.

This includes personal data you provide when you:

Express an interest in our products or services;
subscribe to our services or communications;
request marketing to be sent to you; or
give us some feedback.

Through automated technologies or interactions.

As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Sources of information, including information collected from other sources

The personal information Visual Foundry Ltd obtains may include information obtained from:

you, our clients
suppliers of goods and services
other regulatory authorities
business associates, professional advisers and trade bodies
the general public in relation to the publication of websites
data processors, such as IT support staff, email providers, data storage providers, internet service providers, domain hosting companies
public sources, such as the press, public records and registers and internet search engines.

5. How Visual Foundry Ltd uses your personal information:

Purposes

Visual Foundry Ltd may use your personal information for the following purposes:

i. to promote and market your business as part of the service we provide to you, including publishing information about you and/or your business on the internet, or for the purposes of the creation of promotional material featuring your personal data, as instructed and consented to by you
ii. for any other purpose in connection with providing a service to you in accordance with your instructions
iii. to promote and market Visual Foundry Ltd
iv. for our own development and training purposes
v. to procure goods and services,
vi. to manage matters relating to employment, including payroll and taxation
vii. to respond to potential complaints or make complaints
viii. as otherwise required or permitted by law.

6. Marketing and promotion

In relation to personal information collected for marketing purposes, the personal information consists of:

names, contact details, and name of organisation
the nature of your interest in Visual Foundry Ltd's services

This will be processed so that you can be provided with information about, or quotations for work, from Visual Foundry Ltd.

If you don't want to hear from us just let us know by emailing ku.oc.yrdnuoflausiv@seiriuqne

7. Whether information has to be provided by you, and why?

If you become a client of Visual Foundry Ltd your contact details and personal financial information and invoicing information in respect of services provided to you may be processed in order for us to keep proper accounting records.

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.

If you are offering or providing Visual Foundry Ltd with goods or services, your information may be processed in relation to quotations or contracts for those goods or services.

8. The legal bases for processing your personal information

Visual Foundry Ltd needs to lawfully collect and use your personal information because:

If you have consented to the processing of your personal information, then Visual Foundry Ltd and may process your information for the purposes set out above, but only to the extent to which you have consented to Visual Foundry Ltd doing so
The processing of your information is necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on Visual Foundry Ltd, for example to keep proper accounts and records for taxation purposes.

Generally, we do not rely on consent as a legal basis for processing your personal data other than to respond to an enquiry you make to us via our website where by making the enquiry you consent to us using any personal data provided for the purposes of dealing with and responding to that enquiry, or in relation to sending third party direct marketing communications to you via email or text message.

9. Who will Visual Foundry Ltd share your personal information with?

It may be necessary to share your information with the following:

information processors, such as IT support staff, internet service providers, email providers, information storage providers, domain hosting companies, search engine optimisation service providers;
other regulatory authorities;
personal data with an external third party for the provision of accountancy services;
your customers, to the extent that we are instructed by you to share or publish your information as part of providing our services to you;
business associates, professional advisers and trade bodies;
the general public in relation to the publication of websites designed to your instructions;
Visual Foundry Ltd may also be required to provide your information to regulators, such as the Information Commissioner's Office. In the case of the Information Commissioner's Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without our consent or your consent, which includes privileged information. Visual Foundry Ltd may also be required to disclose your information to the police or intelligence services, where required or permitted by law.

10. Transfer of your information outside the European Economic Area (EEA)

This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA. However, if you reside outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA in order for us to be able to provide a service to you.

If you are in a country outside the EEA or if the instructions for our services which you request come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when making your initial enquiries to us.

Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection. The list can be found here. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA. If Visual Foundry Ltd is instructed by you to publish a website or marketing information online containing your personal information then this may be published to the world.

11. How long will Visual Foundry Ltd store your personal information?

We will normally store all your information:

until at least 1 year after the expiry of any relevant limitation period, from eg. the date of the last provision of services or goods, or the date of the last payment made or received, whichever is the latest. This is because the information may be needed for a lawful purpose (such as keeping proper accounting and company records). At this point any further retention will be reviewed and the information will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out as soon as reasonably practicable after the information is marked for deletion.
Names and contact details held for marketing purposes will be stored indefinitely or until we become aware or are informed that you have ceased to be a potential client.

12. Consent

You have the right to withdraw your consent to us processing your personal information at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where Visual Foundry Ltd also relies on other bases for processing your information (eg. as required by law), you may not be able to prevent processing of your information.

If there is an issue with the processing of your information, or if you wish to withdraw your consent, please contact ku.oc.yrdnuoflausiv@seiriuqne

13. Your Rights

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

Ask for access to your personal information and other supplementary information;
Ask for correction of mistakes in your information or to complete missing information Visual Foundry Ltd holds on you;
Ask for your personal information to be erased, in certain circumstances;
Receive a copy of the personal information you have provided to us or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file;
Object at any time to processing of your personal information for direct marketing;
Object in certain other situations to the continued processing of your personal information;
Restrict the processing of your personal information in certain circumstances.

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual's rights under the GDPR.

If you want to exercise any of these rights, please email ku.oc.yrdnuoflausiv@seiriuqne

We may need to ask you to provide other information so that you can be identified;
Please provide a contact address so that you can be contacted to request further information to verify your identity;
Provide proof of your identity and address;
State the right or rights that you wish to exercise.

Visual Foundry Ltd will respond to you within one month from when it receives your request.

14. Marketing Emails

Please note if you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by simply by emailing ku.oc.yrdnuoflausiv@seiriuqne It may take 7 working days for this to become effective.

15. How to make a complaint?

The GDPR also gives you the right to lodge a complaint with the Information Commissioners' Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred.

The Information Commissioner's Office can be contacted at http://ico.org.uk/concerns

We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

16. Future Processing

Visual Foundry Ltd does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on our website www.vifo.co.uk

17. Changes to this privacy notice

This privacy notice is dated 24.5.2018. We will review our privacy practices on a regular basis and if this policy changes, we will update this privacy notice and publish it on the Visual Foundry Ltd website.

18. Contact Details

If you have any questions about this privacy notice or the information we hold about you then please contact ku.oc.yrdnuoflausiv@seiriuqne

PRIVACY POLICY.